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Guideline for Technical Session Speakers

Oral Sessions

– On-site Presentation
– Online Live Presentation(Zoom)
– Video Submission

Poster Sessions/Recent Results

– Video Submission

Oral Sessions

1. On-site presentation
1) Duration of the Presentation

The presentation duration generally allocated to each presenter depends on the number of papers in the session. For instance, in the case of a 100-minute session with five papers, presentation duration is 17 minutes, Q&A is for 3 minutes; or in the case of a 100-minute session with six papers, presentation duration is reduced to about 14 minutes.

2) Equipment in Presentation Room

Each presentation room will have a beam projector and a laptop computer running PowerPoint under MS Windows, equipped with USB port.

3) Preparation for Your Presentation Session

Bring a USB memory with your PowerPoint presentation and make sure that your file is copied on the laptop computer in the session room. Please show up 15 minutes before the actual session starts and introduce yourself to the session chair. Be prepared to give some bibliographic details about yourself to the chairperson so that he/she can introduce you before your presentation.

2. Online Presentation
1) Preparations

- Register for the conference (https://ictc.org/registerInfo) and obtain a registration number.

- If you have not Zoom software in your computer yet, install Zoom (https://zoom.us/download)

2) During Conference

- As an author or speaker, you have the obligation to attend the session where your talk will appear in, and answer questions from attendees of the conference.

- To enter the Zoom meeting for the session, where your paper will be presented, go to online conference website (https://ictc.org/proceeding) and the day and the session on the online conference website, and click the "Zoom Link" button. You can log in the website by the registration number and e-mail.

- Please try to enter the Zoom meeting 10 minutes before the session is scheduled to begin, so that you have an opportunity to create your Badge, meet the student volunteer (with name [Name] (Volunteer)) assigned to your session, and discuss any concerns you may have.

- When in Zoom, click Participants at the bottom (if using Desktop Zoom)

In the Participants pane, hover over your name and click “More”

Click “Rename”
Enter: [Your Name] (Author)
Remove “(Author)” from your name to avoid any confusions in the other sessions that you will be attending

3) During Session

- It is strongly recommended that you turn on your video in Zoom during the session.

- The presentation time generally allocated to each presenter depends on the number of papers in the session. Please refer “Duration of the Presentation”.

- The presenter uses the ZOOM sharing function to directly share his/her slides for the oral presentation.

- Q&A takes about 3-5 minutes at the end of each talk and please unmute your microphone while answering questions.

3. Video Submission

- The author of the video submission also have the obligation to attend the session where your talk will appear in, and answer questions from attendees of the conference. Please refer the “Online Presentation” guideline to join the online conference.

- Submission Guidelines of Pre-Recorded Video Presentation File

– Presentation video playing time: The time generally allocated to each presenter depends on the number of papers in the session. Please refer “Duration of the Presentation”.

– You can upload your presentation video through this link: https://www.manuscriptlink.com/fileClient/ictc2022/submit

– Upload file formats: mp4 (Maximum upload file size: 150MB)

– Video file submission deadline: October 5, 2022

How to make the video: Download

Poster Sessions/Recent Results

- Video submission
Submission Guidelines of Pre-Recorded Video Presentation File

The poster and recent results sessions will be replaced by video submission, and please check the following.

– Presentation video playing time : 10 minutes

– Upload file formats: mp4 (Maximum upload file size: 150MB)

– Video file submission deadline: October 5, 2022

How to make the video: Download